Stacks of the Cuba Archives

Cuba Archives Collection Policies

Cuba Archives Collection Policies

Contact Sandra Berman, Archivist, for more information or to make an appointment at 404-870-1862 or by e-mail.

ORGANIZATION:

The Breman Museum celebrates and commemorates the Jewish experience and universal themes of diversity and human dignity. This is accomplished by collecting, preserving, interpreting and teaching Jewish values, culture and history, in particular the Holocaust and the experience of Jews in Georgia and Alabama. The museum desires to impact behavior and promote mutual respect and understanding.

The Breman Museum includes an archive consisting of manuscript, photographic, newspaper and oral history collections, as well as object and textile collections.

PURPOSE:

The purpose of the Breman Museum is to collect, preserve, exhibit, interpret, research and teach Georgia’s and Alabama’s Jewish history and heritage, including the experiences of the Holocaust survivors who have made their homes in these two states.

COLLECTING OBJECTIVES:

The Breman Museum collects and maintains manuscripts, published material, prints, photographs, audio and visual recordings, oral history transcriptions, microfilm, textiles, objects, and ephemeral collections pertinent to the purpose of the Mission.

ACQUISITIONS POLICIES:

The William Breman Jewish Heritage Museum may acquire material by gift, bequest, transfer or purchase.

The acquisitions must conform to the Museum’s collecting purpose.

Donors must have clear title to the perspective gift.

Acquisitions should not be encumbered by literary rights, property rights, copyrights, patents or trademarks that will prevent the Museum from preserving, exhibiting, or eventually making the materials and objects available for scholarly research.

Acquisitions must be free from donor-imposed restrictions, except in specific instances, as recommended by staff (e.g. issues of confidentiality) and approved by legal counsel.

The Museum will not make any commitments as to the exhibition, attribution, or use of the gift.

A deed of gift documenting the legal transfer, including copyright or trademark rights, of the gift to the William Breman Jewish Heritage Museum will be signed by the owner or by his or her authorized agent.

If the donor does not possess the copyright of a donated item, it must be stated in the deed of gift.

The William Breman Jewish Heritage Museum will not give appraisals and will not pay or reimburse a donor for appraisal costs.

The decision to accept donated items to the Museum will be made by the Museum staff.

The decision to purchase items for the Museum will be made by the Museum staff if they fall within the budget allotted for such purposes. If the cost of the items exceeds the allotted budget, the decision must be made by the Board of Directors of the Museum.

Judaica and objects of art will not be accepted unless they are pertinent to the purpose of the William Breman Jewish Heritage Museum, or if they help to enhance a particular exhibition.

DEACCESSION POLICY:

The removal of permanent items from the collection of the William Breman Jewish Heritage Museum should be cautious, deliberate and scrupulous. Items may be subject to deaccessioning if they no longer fulfill the mission of The Breman Museum or if the item has deteriorated beyond usefulness or restoration.

Before an item is deaccessioned, reasonable effort should be made to determine if the Museum has the legal right to do so. Donors, if alive, or their heirs or assigns, should be notified, if the material or object was accessioned within ten years.

Staff of the Museum may recommend an item for deaccessioning. A written request, including pertinent information about the item, (e.g. provenance, condition, reasons for deaccessioning, estimated market value, and recommended means of disposal) will be presented to the Board of Directors who will either accept or reject the recommendation.

Deaccessioned items will be sold, exchanged, transferred or destroyed.

INCOMING LOANS:

Long-term loans will only be accepted for exhibit purposes. Short-term loans (not to exceed one year) will be accepted only if the material is being considered as a gift to the Museum, and negotiations are in process.

Written agreements must be negotiated between lending repositories and the William Breman Jewish Heritage Museum for touring exhibitions. Detailed lists and condition reports for all incoming items will be prepared by the Museum staff.

Unless a lender elects to maintain his/her own insurance, the Museum will insure at its own expense all borrowed items under the Museum’s master insurance policy. This insurance will cover the loans during transit, and the period during which the loans are on the Museum’s premises or under its control. This insurance will be for a fair market value specified by the lender. If the Museum and the lender cannot agree upon a fair value, the loan cannot be accepted.

The Museum staff is responsible for the return of all loaned items on the agreed upon date.

OUTGOING LOANS:

Loans will only be made to institutions for educational and scholarly purposes, consistent with the mission of the William Breman Jewish Heritage Museum.

All loans will be for specified periods of time to be decided upon by the Museum staff.

Institutions wishing to borrow items must submit a current facilities report to the Museum.

Deteriorating or unstable items will not be considered for loan.

Loan requests must be submitted in writing.

Insurance must be maintained from the time of transfer, throughout the duration of the loan by the borrowing institution. Insurance will be at the current fair market value and will be determined by the Museum.

Expenses of packing and shipping of museum items must be borne by the borrower.

 

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The former Ahavath Achim synagogue on Gilmer Street, Atlanta, Georgia.

The former Ahavath Achim synagogue on Gilmer Street, Atlanta, Georgia.

 

Collections Management

All acquisitions made by the William Breman Jewish Heritage Museum will be accessioned, cleaned, repaired, processed, cataloged and made available for exhibition or research purposes.

All acquisitions will be registered as part of the permanent collection and will be assigned an accession number for security and location purposes.

Inventories will be prepared for collections larger than one cubic foot. Collections will be made available for research by serious scholars.

Permission to publish material from the collection will be requested in writing by researchers and will be reviewed on an individual basis.

 

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Archivist Sandy Berman working on an unprocessed collection.

Archivist Sandy Berman working on an unprocessed collection.